October 29th, 2020
You did it! You have sponsors and your event is planned. But now how do you ensure that the event is secured for your guests? It is not like you can hire a bouncer for virtual events. Even so, you can follow these best practices to make sure your events are secure.
If the event is open to anyone, you should mark it as public. This means that anyone with an access link or the event landing page, can access the event.
If you decide to make the event private, only people invited to the event via 'Add Members' will be able to join. You will need to add their email address and they will need to accept the invite. When they access the event page they will see 'Join event'.
If the event is private and a person is not invited, but happens to get access to the event URL, they will see a no-access message.
2. Keep admin logins secure.
Event admins have control over event settings, and more. Event admins logins should always be kept secure! This is true for almost any online service. If an admin account has been compromised reach out to support ASAP.
3. Use event time to control access to your event.
Non-admin users cannot access the event when the event is out of time. This means that if it is prior to an event, they will not have access. If it is after an event all non-admin users will be removed and will no longer have event access.
If you need to remove all attendees from an event you can set the event time back 1 hour, and event duration to one hour. This will close out the event.
4. What about video and audio feeds?
These use top of the line browser based security over a secure HTTPS connection. This means that people who are not at your MDO table or room, will not be able to access your private video or audio feeds.
The video feeds are not saved anywhere. This means that the moment they are served they no longer exist on our servers or elsewhere.
In a real life event there are multiple possible security issues. People can sneak into events, disrupt them, or even cause harm to attendees. In a completely virtual environment these become less likely scenarios.
The biggest possible issue resolved around information security. How secure is the virtual space and the information that takes place there? Once again by following best practices, you can have a virtual event space that is more 'informationally secure' than a real-life event. This is because attendees at an event have direct access to steal, record, or manipulate information within an event. This is simply a lot less likely in a virtual space.
If you have any questions or comments, please feel free to reach our to the My Digital Office event staff.